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EndNote 20

Formatting Citations & Page Numbers

Excluding an Author or Year

To exclude the name of an Author or the Year of Publication from an in-text citation, or to effect other formatting alternatives, follow the instructions under Add page numbers to a citation above to access the Edit & Manage Citation(s) dialog. Chose the relevant option from the Formatting drop-down and select OK.

Unformatting citations

Your existing references in Microsoft Word can be manually unformatted by using the Convert to Unformatted Citations command under the Convert Citations and Bibliography drop-down in the Bibliography group of the EndNote 20 tab in Microsoft Word. The appearance of your citations will change and you can safely delete them in the text (using Microsoft Office Word tools like Delete, Backspace or Cut). Afterwards, select Update Citations and Bibliography.

Alternately, you may choose to work with citations unformatted the whole time. Advantages of working with unformatted citations include:

  • Ease of deleting and editing citations, with changes only having to be made in Word.

Tip: Prefixes, suffixes and page numbers can be typed inside the unformatted citation in your word processor, as in this example: {see also \Einstein, #2380, p 56}

  • Unformat / update can be executed frequently to check formatting. This process will have to be used when combining chapters at the end of your project to generate a single reference list at the end of your combined chapters.

Adding page numbers to a citation

  1. On the EndNote 20 tab in Word, select Edit & Manage Citation(s).
  2. Select the citation you wish to add page numbers to from the displayed list.
  3. Enter the page number in the Pages field, towards the bottom of the dialogue box.
  4. Select OK.

Important: If the page number does not appear in the citation, add it to the Suffix box instead. Some styles do not have page numbers included in their format. Using the suffix will skirt the problem.

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