ANU policy regarding the management of research data is clearly set out in the ANU policy, Code of Research Conduct
2. Research Data and Records
2.1. Research data, records and primary materials generated by ANU researchers are the property of ANU unless other arrangements are agreed.
2.2. Create and maintain research data and records that are
2.2.1. Accurate, complete, clear, authentic and reliable, and include any approvals granted;
2.2.2. Identifiable, retrievable, available when needed, catalogued in an accessible form, indexed, and durable;
2.2.4. Kept in accordance with legal, contractual and ethical protocols and requirements, based on disciplinary conventions and specific approvals; ANU policies and procedures; and requirements placed on research by funding or regulatory bodies; and
2.2.5. Able to be made available to others in line with appropriate legal, ethical, data sharing and open access principles.
2.3. Ensure research data, records and primary materials are retained for as long as they are of continuing value or interest to the global research community or other interested parties, and as specified by any research funding agreement, professional standards, legal or other requirements.
2.4. Only destroy research data and records and primary materials in accordance with all legal and ethical obligations, and with particular concern for confidentiality, security, collaborators and verification of any publications.
2.5. Not destroy records, data, primary materials, or related documents and sources that may be relevant to allegations of misconduct, or challenged research results.
2.6. Ensure that primary materials are kept in safe and secure storage, and that primary research records are provided the same level of care and protection as analysed research data.
2.7. Maintain the confidentiality or privacy of research data and primary materials where access has been given on a confidential basis or where good practice, ethical or contractual conditions require such confidentiality. Data must be suitably anonymised to protect confidentiality.
2.8. Maintain confidential or private data in secure locations and for electronic records, provide suitable encryption or password protection.
ANU researchers must take all reasonable steps to:
2.9. Develop and document a research data management plan, including clear procedures for the collection, storage, use, re-use, access, retention and destruction of the research data and records associated with their research projects. This includes defining protocols and responsibilities in a joint or multi-institution collaboration.
2.10. Ensure prior to embarking on a research project that adequate resources are available to meet the data management requirements of that project
2.11. Plan for the ongoing custodianship of data after the completion of research, or, in the event of departure or retirement from the University, reach agreement with the Head of School as to where such data will be located, stored and accessed.
2.12. Retain sufficient research data and primary materials for a time allowing reference to them by other researchers and interested parties. For published research data, this should be for at least as long as interest, challenge and discussion persists following publication. When considering retention length, the researcher must take account of professional standards, legal requirements and contractual arrangements.
Additional Guidance for clause 2
In general the minimum period for retention shall be at least 5 years from the date of publication. For most clinical trials, retaining research data for 15 years or more may be necessary. For areas such as gene therapy, research data must be retained permanently (e.g. patient records). It may be appropriate not to retain data collected by coursework students in the course of assessment beyond completion, unless the work is published or further developed.
If the work has community or heritage value, research data should be kept permanently, preferably within a national collection. Data retention and disposal, particularly relating to personal information, is a complex area, and ANU researchers are encouraged to consult with College Research Integrity Advisors.
As a general rule, data created by ANU Staff is owned by ANU in the first instance; please refer to the ANU Policy on Intellectual Property for further detail regarding ownership.
For further information on record-keeping requirements, please refer to ANU policies, Privacy, Statement on the Collection, Use and Control of Personal Information, which governs the collection and dissemination of personal information held at the University and outlines its obligations under the Freedom of Information Act and any other laws relating to privacy, and Records and Archives Management, further outlining responsibilities for the university under the Archives Act 1983, Privacy Act 1988, and Freedom of Information Act 1982.